Event Operations Manager

Warehouse and Inventory Mastery:

• Take charge of organizing, auditing, and overseeing shipping/receiving operations at our off-campus warehouse, managing event fixtures, assets, and inventory.

• Efficiently oversee the loading and unloading of events staging, fixtures, signage, and miscellaneous items.

• Source and update production materials to maintain optimal inventory levels.

Floor Plans and Show Layout Expertise:

• Craft accurately scaled floor plans and diagrams, ensuring seamless functionality and flow for all events.

• Collaborate with venues to secure proper permitting and approval.

• Communicate and supervise floor plans, show layouts, and parking plans for events.

Comprehensive Event Logistics:

• Collaborate seamlessly with local dealership teams, fostering a strategic partnership for floor plan development, show preparation, and load-in plans, ensuring optimal local support for each project.

• Work closely with the other managers to create event logistics plans aligned with project goals.

• Supervise the loading and unloading of equipment and materials for setup and dismantling.

• Coordinate trailer transport and tracking.

Venue Set-Up and Tear-Down Leadership:

• Lead event set-up, including assembling structures, signs, display booths, and sourcing equipment, electrical power drops, and security.

• Oversee the dismantling and removal of events, clearing venues promptly.

Collaborative Partnership and Research:

• Collaborate with local dealership teams on floor plans, show prep, and load-in plans for seamless local support.

• Research and select event venues aligned with show requirements, offering input on individual builds (parking, site layout, operational requirements, outbuildings, etc.).

Cost-Effective Vendor Management:

• Manage agreements with labor providers and subcontractors, ensuring the lowest cost and highest quality of service.

Travel and Hands-On Approach:

• Frequent travel is required to set up and tear down events, ensuring a hands-on and proactive approach to event execution.

Experience and Expertise:

• Demonstrate a stellar track record with 5+7 years of proven success in managing event activations, encompassing both set-up and tear-down, logistics, and on-the-road execution in a dynamic, fast-paced environment.

Travel and Flexibility:

• Embrace a travel-intensive role, committing to 60-65% of the year, including weekends and holidays. Thrive in a flexible travel schedule, demonstrating comfort in both indoor and outdoor event environments.

Physical Requirements:

• Successfully fulfill all physical demands of the job, including the ability to move or lift equipment, stand for extended periods, and perform tasks such as bending, lifting, squatting, and reaching.

• Experience in driving a fork-lift to load and unload materials is a bonus but not required

Technical Proficiency:

• Showcase proficiency in CAD or SketchUp, coupled with experience in laying out intricate floor plans.

Detail-Oriented and Results-Driven:

• Possess an obsessive attention to detail, coupled with self-driven, results-oriented work ethic. Maintain a positive outlook with a clear focus on quality and business efficiency.

Problem-Solving and Organization Skills:

• Demonstrate excellent problem-solving and organizational abilities, with an innate capacity to swiftly adapt to deviations in event plans.

Forward Planner and Reliability:

• Inherently a forward planner who critically assesses their own performance. Exhibit reliability, tolerance, and determination, thriving under pressure with tight deadlines.

Team Player with Communication Skills:

• Be a self-motivated team player, upholding professionalism, attention to detail, and exceptional oral and written communication skills.

Customer Service Excellence:

• Showcase strong customer service skills, maintaining a commitment to superior quality.

Project Management Proficiency:

• Exhibit the capacity to scope, manage, and execute multiple projects simultaneously.

Leadership and Adaptability:

• Prove a track record of leading by example with a positive attitude, demonstrating adaptability to new situations and challenges.

Join this dynamic team where your skills and enthusiasm will shape unparalleled event experiences!